22-3014 TSC Door Replacement Projects

NOTICE TO BIDDERS
Notice is hereby given that the Board of School Trustees of the Tippecanoe School
Corporation, Tippecanoe County, Indiana, will receive sealed proposals for the construction
(including all labor, materials, and equipment) of the
TIPPECANOE SCHOOL CORPORATION
DOOR REPLACEMENT PROJECTS
COLE ELEMENTARY SCHOOL – 6418 EAST CR 900 SOUTH, IN 47909
HARRISON HIGH SCHOOL – 5701 NORTH CR 50 WEST, WEST LAFAYETTE, IN 47906
up to the hour of 11:00 A.M. local time, Friday, April 7th, 2023, at the office of said Board of
School Trustees, Administration Building, 21 Elston Road, Lafayette 47909. Bids will be publicly
opened and read aloud immediately thereafter. Bids received after such time will be returned
unopened. Bids may be withdrawn prior to such time, but no bids shall be withdrawn for a
period of 60 days thereafter. The Board of School Trustees of the Tippecanoe School
Corporation, Tippecanoe County, Indiana reserves the right to retain any and all bids for a
period of not more than sixty (60) days and said bids shall be and remain valid and in full force
and effect during said time. The Owner reserves the right to reject any and all bids and to waive
any informalities, irregularities, or errors in the bidding to the extent permitted by law. This
includes the right to extend the date and time for receipt for bids.
A general description of the work for which proposals are to be received consists of:
Replacement of selected doors, frames and hardware at two school buildings.
All work shall be in accordance with the Bidding Documents, including the Specifications
and the Construction Drawings.
Bids shall be addressed to the Board of School Trustees of the Tippecanoe School
Corporation, c/o Amanda Brackett, CFO, 21 Elston Road, Lafayette, Indiana 47909, ATTN:
2023 Interior Refresh. Bids shall be completely and properly executed on Bid Form 96 (Revised
2013), as prescribed by the Indiana State Board of Accounts, giving financial data as recent as
possible and in no event more than 90 days old. Each bid shall be accompanied by an
executed non-collusion affidavit, an executed bid bond in the minimum amount of five percent
(5%) of the bid and such other documents required by the Instructions to Bidders. Bid bond
may be a certified or cashier’s check payable to the Board of School Trustees of the
Tippecanoe School Corporation, Tippecanoe County, Indiana, or an acceptable bidder’s bond.
Should a successful bidder withdraw their bid, or fail to execute a satisfactory Contract, the
Owner may then declare the bid deposit forfeited as liquidated damages.
Requirements for signing bids:
1. Any bid not signed by the individual making same shall have attached to it a power of
attorney evidencing authority to sign the bid in the name of the person for whom it is
signed.
223014 – Tippecanoe School Corporation
Door Replacement Projects (Cole & Harrison)
Lafayette, Indiana
2. A bid signed for a partnership shall be signed by one of the partners or by an attorney-infact.
If signed by an attorney-in-fact, there shall be attached to the bid a power of
attorney, evidencing authority to sign the bid, executed by the partners.
3. Bids which are submitted by a corporation shall have the correct name thereof and the
signature of the president or other authorized officer of the corporation and secretary or
an assistant manually written below the corporate name following the word
“by________________”, and shall have affixed the corporate seal.
4. Each bid shall be enclosed in a sealed envelope, properly marked with the name and
place of business of the bidder, and the contract for which the bid is submitted.
Contract price will be based upon a complete exemption of Indiana State Sales Tax, and if
later determined that a tax must be paid by Owner, contract price will be adjusted to reflect this
liability of Owner. Owner will furnish copies of tax exemption certificates to all contractors.
The successful bidder will be required to furnish a satisfactory Performance Bond and
Payment Bond in an amount equal to one hundred percent (100%) of the total contract price.
The Instructions to Bidders and General Conditions of the Contract for Construction
contained in the Project Manual Specifications for the Project are by this reference made a part
hereof, and all bidders shall be deemed advised of the provisions thereof and of the General
Conditions, Specifications, and Drawings for the Project. Copies of all such documents are on
file in the following locations:
Office of the Architect
Cordogan Clark
322 Main Street
Lafayette, IN 47901
765-420-7400
Copies of the bidding documents will not be mailed, but must be purchased at Blueprint
Specialties, 1500 Union Street, Lafayette, Indiana 47904, 765-742-6976. They can also be
viewed via the Cordogan Clark online planroom,at www.cordoganclarkplanroom.com . The
plans and specifications will be available on Friday, March 17th, 2023. Send all questions during
bidding to Justin Sorber at Cordogan Clark, jsorber@cordoganclark.com.
A pre-bid meeting will be held on Wednesday, March 29th, 2023 at 1:30 P.M. local time at
Harrison High School, 5701 North CR 50 West, West Lafayette, Indiana 47906, then continuing
on to Cole Elementary School, 6418 East CR 900 South, Lafayette, Indiana 47909. All
prospective bidders are strongly encouraged to attend this meeting. A tour of each site will be
held in conjunction with the pre-bid meeting.